November PTA Meeting Minutes

Spencer School PTA Regular Meeting Minutes    

Date: 11/13/19 | Time: 6:30 PM – 7:30 PM | Location of meeting: Spencer School Library

Board Members Present: President: Missy Hein; Treasurer: Sandy Pinero; Secretary: Lacey Weiss; Fundraising Coordinator: Annie Sansone

Staff Rep: Jen Gudelski (present at board meeting, not at general meeting)

Total present: 12 including board members

President’s report:

Follow up on Traffic concerns – Mr. Henderson has been notified.  January inviting board of ed rep to PTA meeting

Ideas for events that have been requested from PTA members: Fitness Event, Movie Event, Trivia Event. Discussion on how to make these things happen. We have regular events and open to anything new! Help is necessary and appreciated. 

New Fundraiser idea shared – spice fundraiser, low key, ice cream toppings, The Nutmeg spice company

Recess Carts – physically present at meeting to show PTA members, Plans are in place with gym teacher to fill carts up with new playground toys. She also has a plan to train our kids on how to properly care for the carts and equipment on them. Things like sidewalk chalk, jump ropes, etc…

Principal’s report: Look out for community conversations with school district

Budget report – Sandy Pinero, Treasurer

• Recess carts 50% funded by Donation from Aldi
• Boo Bash profits are record – 
• Field trips, 1st grade went – we’ve spent $144, $211
• Bake sale was successful – we made $581 profit 
• La Boca night – $36 made 
• Chipotle – $146

Upcoming planned Events:

Book Fair: 11/19 – 11/22

Pottery Painting Night: 12/6/19

Chuck E. Cheese Family Night: 1/17/20

Someone Special Dance: 2/7/20, snow date 2/21/20

Conversation around February Dance event – Marcia Chairing event and Janice co-chairing event. 

Pottery Painting Event night coming up in December Flyers went out this week

Chuck-e-cheese event happening in January

Meeting dates are planned out for the remainder of the school year: 1/16/20; 2/12/20; 3/16/20; 4/21/20; 5/13/20

Open Discussion: 

Conversation about Lifetouch and questions about how to access sibling pictures, how photographer is chosen for the school, and what the process is. 

Lacey Weiss committed to send an email to Mr. Henderson to ask about how we choose a school photographer and what the agreement is as well as what other options might be available. – done

October PTA Meeting Minutes

Spencer School PTA Regular Meeting Minutes    

Date: 10/15/19 | Time: 6:30 PM – 7:30 PM | Location of meeting: Spencer School Library

Board Members Present: President: Missy Hein; Vice President: Nick Ficaro; Treasurer: Sandy Pinero; Secretary: Lacey Weiss; Fundraising Coordinator: Annie Sansone; Staff Rep: Jen Gudelski

Board meeting actions: 

Lacey Weiss moved to approve order of 2 recess carts, $250 grant obtained by PTA President from Aldi Grocery store – PTA to pay difference of carts, Motion second from Nick Ficaro, all in favor of purchase. 

Boo Bash Prizes:

Join a Gym Class – 2;  

Free Recess – 1

CT Science Center tickets – 3; 3 sets of passes for pumpkin carving/decorating contest 

Other prizes announced at meeting: 

Pumpkin carving/decorating contest – voting – 3 categories, 3 colors slips of paper: write Pumpkin # on paper and label each pumpkin; 

11 people preset including board member

Treasurer’s Report: changes from last meeting – We earned $415 from Mondo restaurant night

Pie and cookie dough – we earned $3,700 big jump from last year. 

Boo Bash ticket sales still coming in. 

Classroom supplies we’ve reimbursed $250 so far. 

Special requests: we’re purchasing 2 new recess carts – not yet reflected in budget. 

Membership we have close to 60 members which is more of an annual membership number 

Bake sale is coming up in November

Chipoltle Restaurant night November

Book Fair same week as PT conferences

December Pottery Painting Night – Maybe getting pizza donated

Boo Bash: 

Cafeteria snacks and crafts

Gym, 5 – 6 carnival games

Photo Booooooth

Guessing games: pumpkin weight

Pumpkin decorating contest:  prizes – CT Science center tickets

Janice got – donations, dairy queen family git card – 2 pizza shops gift certificates – Wesleyan bookstore giftcard $25; 3 dealerships, $50 gc for richard chevrolet; Silver city barbershop $25 gc; 

Movie passes and posters:  coming from Isabelle

Music – all good

Game – Donut eating – Janice

Speeding in front of school: Nick suggests drafting a letter; Sean King – rep for our school district, Marco Gaylord representative – got sidewalks for woodrow wilson. 

We’re putting a letter together and get PTA members to send letter individually to reps and board of ed. Nick volunteered to draft a letter. 

Next meeting November 13, 2019 – Wednesday – 

Mentor – Mr. Wynn – All Pro Dad meetings plug – Nov 8th – look for flyers. Kids bring their dads to breakfast, support their kids – just breakfast.